Reference
Documents Worth Having Before You Need Them
Eight reference documents covering the insurance claim sequence, damage photography, estimate reading, seasonal maintenance intervals, storage preparation, fleet down time planning, drop off preparation and the OCRV Center rate summary.
Documents that get used are documents that are already in the vehicle
Nobody reads a claim guide while their coach is intact. They read it in a parking lot twenty minutes after somebody backed into the rear cap, on a phone, with an adjuster on hold. Every document here is written for that moment: short, sequenced, and telling you what to do next rather than explaining the industry.
The photography guide is the one that pays for itself most reliably. Twelve specific shots, in order, with the reason each one matters. Owners who take those twelve photographs at the scene have a materially easier claim than owners who took forty photographs of the damage from four feet away and none of the surrounding context.
The rate summary and why it is public
The rate summary lists labor rates, the priced evaluation tiers and the material policy on one page. It is the same document we hand across the counter. Publishing it removes the most common reason an owner drives 18.4 miles from Hacienda Heights and leaves unhappy, which is discovering the number at the end instead of the beginning.
Nothing on it is a promotion and nothing on it expires. Rates change when costs change, the page gets updated, and the version you downloaded stops being current. Check the date on the sheet against the date on the prices page before you rely on it.
8 documents
What each one covers
PDF, 24 pages
Insurance Awareness Booklet
The one that matters most. Covers your right to choose the repair facility, how first notice of loss actually flows, what a supplement is and why one is normal on an RV, the difference between agreed value and actual cash value, how a total loss threshold is calculated, what betterment and diminished value mean on your paperwork, and how the appraisal clause works if you and the carrier cannot agree. Written for an owner reading it the week after a loss, not for an adjuster.
PDF, 12 pages with photographs
RV Roof Inspection Field Guide
A penetration by penetration walk of a typical RV roof with the failure signature for each one: vent and fan flanges, air conditioner shroud gaskets, refrigerator and water heater vents, plumbing stacks, antenna and solar mount feet, slide topper rails, and the front and rear cap transitions. Includes what chalked sealant looks like against sound sealant and why self leveling and non sag products are not interchangeable.
PDF, 8 pages with diagrams
Slide Out Mechanism Identification Chart
How to tell what is actually moving your room before you call anyone. Schwintek in wall vertical drive, Lippert through frame hydraulic, Lippert electric rack and pinion, Power Gear cable slide, BAL Accu Slide and HWH hydraulic each have a visible signature from inside or underneath. Knowing which one you have changes the diagnosis, the parts channel and the price band, and it is the first question the counter will ask you.
PDF worksheet, 4 pages
Cargo Carrying Capacity Worksheet
The payload math most owners never do. Start from the yellow sticker inside the doorway, subtract fresh water at 8.34 pounds per gallon, LP at 4.24 pounds per gallon, passengers, and gear, and see what is actually left for a remodel. Includes installed weights per square foot for quartz, solid surface acrylic, high pressure laminate, LVT, ceramic tile and plywood substrate, so a material choice can be made on arithmetic.
PDF, 16 pages
Reading an RV Collision Estimate Line by Line
What every section of the estimate means. Body labor against mechanical labor against diagnostic labor and why the rates differ, blend time versus refinish time, paint supplies at $55 per paint hour and body supplies at $5 per body hour, the two parts markup tiers, sublet, the hazmat line, and why sales tax appears on parts and materials but not on labor. Also covers the non OEM crash part disclosure section people skim past.
PDF, 10 pages
LP System Safety Reference for Owners
What the gas train in your coach actually consists of, from the tank valve through the two stage regulator to each appliance, and what a timed pressure drop test measures. Explains why this work is certification gated, what a manometer reading of a slow drop means, how DSI ignition differs from a standing pilot, and the three symptoms that mean you should shut the tank valve and stop using the system until it is tested.
PDF, 12 pages
Twelve Month Storage and Layup Reference
Written for Southern California specifically, where the risks are UV load, rodents and flat spotted tires rather than hard freeze. Covers tank and plumbing preparation, LP tank state, battery disconnect and maintenance charging for AGM against LiFePO4, tire pressure and rotation intervals, rodent exclusion points, roof and seal checks before the rainy season, and the monthly walk that takes ten minutes and prevents most layup damage.
PDF, 14 pages with planning grid
Fleet Downtime and Sequencing Planner
For operators running box trucks, service bodies and cargo vans out of the City of Industry corridor and the wider San Gabriel Valley. Covers how to sequence units so revenue capacity never drops below a set floor, typical body and upfit durations by job type, what to photograph at a dock strike before the driver leaves, and how to structure a purchase order so a county or municipal invoice clears on a 30 day cycle rather than a 90 day one.
Questions
Questions on this
Do I have to give you an email address to download these?
No. They are documents on a web page. Gating a claim photography guide behind a form would mean the owner standing in a parking lot cannot get to it, which defeats the point of having written it.
Which one should a fleet manager start with?
The down time planning document. It covers how to sequence a multi unit repair so the fleet keeps running, what to stage in advance, and how to structure a drop off calendar against our bay availability. For municipal operators with unit availability requirements, that sequencing is usually worth more than the repair discount they were looking for.
Want a document that is not here
Tell us what you were looking for. A document we failed to write is usually a question we are answering the same way twenty times a month.
